How to Make a Room Reservation

McCormick Hall Room Reservations Policy

A dorm resident may invite people to McCormick for any event provided these criteria are met in full. Only the Judicial Committee may grant exceptions to these rules.

  1. Only the following may be reserved: Green and Brown Living Rooms, Music Room, Kitchen in the Clouds, Dance Studio, Country Kitchen, Seminar Room A, Seminar Room B, all Date Rooms, East Penthouse, West Penthouse, Room 217, Game Room, Private Dining Room, and Dining Hall.
  2. Only one living room may be reserved at a time.
  3. Only 5 rooms may be reserved simultaneously, no more than 3 of which are occupied by permanent reservations.
  4. Reservations in the Dining Hall must be approved by MIT Dining and the house manager, in addition to the reservation confirmation process outlined on the McCormick website.
  5. The Dance Studio may be used from 10AM to 11PM daily. All events in other rooms may begin as early as 7:30AM and must end by 1AM.
  6. An event may not expand beyond the space reserved for the event.
  7. An event may not be disruptive to McCormick residents outside of the reserved space.
  8. A reservation may be made for up to 4 hours, including time for both set-up and cleanup.
  9. A reservation must comply with the guest list policies outlined below and those on the McCormick website.
  10. The Sponsor of an event must attend the event she is sponsoring. If the Sponsor of the reservation is unable to attend the event for any reason, she must designate another McCormick resident to serve as her proxy for the reservation.
  11. All reservations must comply with Institute Regulations, including the MIT alcohol policy.
  12. Any room that is reserved must be returned to its original state by the end of the reservation.
  13. Events sponsored by McCormick House Government or the House Team (consisting of the housemasters, RLAD, and GRTs) have priority over all other events and are granted exceptions by the Room Reservation Chair to locations and times that may be reserved. Otherwise, reservations are on a first-come, first-served basis provided that the Room Reservation Policies are followed.

How do you know whether your event must be registered?

Registration is required when

  • you are expecting more than 100 attendees at an event
  • more than 20% of attendees are not members of the MIT community
  • events are cosponsored with a non-MIT partner
  • alcohol will be served

For more information, please go to the MIT Events Registration website

  • All events with alcohol must be in compliance with the MIT Alcohol Policy

  • This is not necessary for groups of less than 20 people but is good to have just in case. This person must also be a McCormick resident.

  • Guest Lists are mandatory for all reservations, except official McCormick events. Paper guest lists are no longer being accepted.
  • By making this reservation, you are automatically agreeing to the terms outlined in the Room Reservations Policy and accept full responsibility for all actions taken during the reservation. You are responsible for reading the policy and will face JudComm for any disturbances or inappropriate activity that took place during your reservation. The Room Reservations Chair has the right to reject any incomplete reservation forms or reservations she deems inappropriate. It is your responsibility to return the form in a timely manner(minimum 72 hours) so that the Room Reservations Chair can best accommodate your interests. All reservations may be subject to cancellation.